Universal Preschool Family Information

Research is clear: the window from birth to age five is critical in a child’s development. The experiences children have in the first five years of their life lay the foundation for their future.

Preschool plays a key role in supporting child development, and its impacts are immediate. Research shows preschool leads directly to gains in early reading and math, as well as increased social and emotional skills. Providing your child with access to stimulating, fun activities through high-quality preschool is crucial to this development.

Preschool offers lasting advantages that extend beyond early childhood. Research indicates that children who attend preschool are less likely to face academic setbacks or become involved in criminal behavior as they grow older. Moreover, preschool attendees are more inclined to pursue higher education, enjoy improved long-term health outcomes, and achieve higher earnings in adulthood.

Recognizing the importance of early childhood education for children, families, and Colorado businesses both big and small, the Colorado Universal Preschool Program offers up to 15 hours of state funding for preschool services for all children in the year before kindergarten.

The Department of Early Childhood is committed to ensuring all children and all families are healthy, happy, and thriving!

Starting in August 2023, Colorado implemented Universal Preschool across the state. This voluntary program aims to ensure that every Colorado child in the year before they are eligible for kindergarten receives up to 15 hours of funded preschool each week for the August - May school year to attend a high-quality preschool of their choice.

One of the main features of Colorado’s Universal Preschool Program, also known as Universal Pre-K (UPK), is the commitment to family choice. Through an innovative “mixed-delivery” program model, families are empowered to choose the “just-right” preschool setting for their child at a variety of program types.  

Whether it’s a licensed community-based, school-based, or home-based preschool provider, families can research, select, and be matched to 
the program that works best for them.

Universal Preschool is a big step in making early education available to all of Colorado’s families. 
It’s also a big step in making early education affordable.

Last year, families who participated in the program saved an average of $600 a month, and $6,000 a year, on preschool costs!

Children in Colorado can register for up to 15 hours per week of free, high-quality preschool in their year before kindergarten through Colorado’s Universal Preschool Program, also known as Universal Pre-K (UPK).

• Families may qualify for more free hours based on a number of qualifying factors, per available funding, described further on page 8 and 9 and at bit.ly/QualifyingFactors.
• Depending on the provider, families have the option of paying for additional hours if desired.
• This school year, school districts will resume primary registration for state funding 3-year-old programs through their targeted 3-year-old program. If your child is more than one year away from being eligible for kindergarten, please reach out to your provider of choice for potential preschool services.
• Special Education Administrative Units (AUs) and school districts will place preschool aged children eligible for special education according to their Individualized Education Program (IEP) throughout the school year.

Dependent upon available funding, additional hours may be available for children who are “low-income” (defined as household income at or below 270% of the federal poverty guidelines) and have a “qualifying factor” listed below.

These qualifying factors include:

• Child is identified as homeless and/or unhoused.
• Child is a multilingual, meaning a child who is learning two or more languages at the same time, or a child who is learning a second language while continuing to develop their first language.
• Child is eligible for special education with an Individualized Education Program (IEP).
• Child is “in poverty,” defined as household income less than 100% of the federal poverty guidelines. 
• Child is currently in the custody of a state supervised and county administered foster care home or in non-certified kinship care, meaning a child is being cared for by a relative or kin pursuant to 19-1-103(102), C.R.S., who has a significant relationship with the child in circumstances when there is a safety concern by a county department of human or social services and where the relative or kin has not met the foster care certification requirements for a kinship foster care home or has chosen not to pursue that certification process.

To find out more information on qualifying factors, 
federal poverty guidelines, and more bit.ly/QualifyingFactors.

Income Eligibility

Dependent upon available funding, age eligible children may qualify for additional hours if they are low income and have at least one qualifying factor. Low income is defined as the annual household income at or below 270% federal poverty. The low income eligibility qualifications described below.

• Annual household income is defined as: 
  • the total combined pre-tax income received by all members of a household within a 12 month period. 
  • this includes pre-tax wages, salaries, self-employment earnings, Social Security benefits, pensions, retirement income welfare payments, and income from other sources.
• Household size is defined as: 
  • the number of people who occupy a housing unit as their usual place of residence.  
  • For example, if you are a household with 2 adults and 1 child, your household size is "3.” 
    If your household consists of 3 adults and 3 children, please enter "6".
• Low-Income Vs. In Poverty
  • To be considered ‘low-income,’ a child’s parent or guardian’s gross monthly income must not exceed 270% of the Federal Poverty Guideline (FPG), based on household size as illustrated in the table below. 
  • To be considered ‘in poverty,” , a child’s parent or guardian’s gross monthly income must not exceed 100% of the Federal Poverty Guideline (FPG), based on the household size as illustrated in the table below.  

Note: These are the 2023 FPG guidelines because of the timing of the federal and state rulemaking process. 

2024 FPG numbers are not finalized until September. Therefore, CDEC rules will follow 2023 rules for the 2024-2025 School Year.

Provider Types

There are three types of licensed providers participating in the Colorado Universal Preschool program:

• Community-Based
• School District-Based
• Home-Based

Providers offer a variety of early childhood education models that cater to different preferences and needs.

These models include different instructional approaches, specialized support services, language offerings, and more.

Additionally, preschools often provide different hourly attendance options.

For the purposes of Colorado Universal Preschool, these are defined as:

• Part-time (10-15 hrs/wk)
• Half-day (15-30 hrs/wk)
• Full-day (30-40 hrs/wk)
• Extended day (40+ hrs/wk)

Choosing which provider fits your family’s needs may feel overwhelming —
but there are some tools to help you along the way.

Colorado Shines is a rating system that helps early learning programs to improve their quality year-round.

The Colorado Shines rating means that the program is licensed, in good standing with 
the State, meets health and safety standards, and is regularly monitored to evaluate a program's quality against a set of quality indicators.

This illustration shows what Colorado Shines considers in order to rate the quality of a child care and preschool programs.

Once a program receives a rating, Colorado Shines provides support to help the program continue to improve its quality.

All licensed programs in the state of Colorado that serve children birth to five are assigned a rating level. When programs start, they receive a rating level of 1 automatically. Being rated this level does not mean that a program isn’t high quality! It only means the state does not have data to determine if the provider meets higher rating levels.

A “things to consider” checklist for searching for child care can be found at bit.ly/checklistforchildcare.

Families can also search a program’s licensing history through ColoradoShines.com. Here, you can see reports of inspection, complaints made against the program, investigations for child abuse/neglect, reported injuries at the program and any actions taken against the license.

Now that you know about Quality Ratings, here are some other considerations when picking preschools to be matched with.

Location

Think about whether you want a preschool near your home, workplace, or other convenient location where a family member can assist with pick-ups.

Quality Rating

Use the Colorado Shines search feature to research a program’s license history.

Universal Preschool Status 

Free Colorado Universal Preschool is only available through participating providers. Visit upk.colorado.gov to confirm whether your pre-selected preschool providers are enrolled in this program so that you can receive this benefit!

Visit

Reach out to the preschools on your list to gather more information. See if you can schedule a tour to get a look and feel for your potential preschool program.

Cost 

Universal Preschool providers list all costs associated with attending their program on their provider profile. This includes out-of-pocket costs to your family, as well as fees throughout the year. Providers cannot charge you any fees not listed on their profile, and cannot charge you more than families not participating in Universal Preschool. Consider the price option that works best for your family!

After gathering the information above, review your notes and impressions. Select your top ten preschools based on the criteria that align with your priorities. By following these steps, you’ll be well-prepared to make an informed decision about the best preschool for your child.

Families looking to continue care with a known provider can pre-register a child who is currently enrolled, who has a sibling currently enrolled, or who has a parent or guardian currently employed with a Universal Preschool Provider. Families can register at upk.colorado.gov, select their current provider as their first choice, or work with their provider for a direct link, from February 29 through March 28, 2024.

Families looking for a new preschool provider can visit upk.colorado.gov to browse 2,000+ high-quality, licensed providers, see if they qualify for additional hours, and register to be matched with one of their top 10 providers of choice. Registration opens February 29 with family and provider “matching rounds” expected in April and July.

Families who have yet to register to Colorado Universal Preschool by the end of July will be able to work directly with a Universal Preschool Provider to enroll, through the end of the school year, as space allows.

Families with a child eligible for special education with an Individualized Education Program (IEP) can register for IEP Direct Placement to align Universal Preschool with their child's IEP through upk.colorado.gov.

What you will be asked when registering: 

Address

During this step, you will enter your address or indicate whether your family is experiencing homelessness.

Child Name and Date of Birth

During this step, you will enter the legal name of your child or children and their date of birth.

Number of People at Home

During this step, you will enter the number of people living in your household to determine if your child may qualify for additional hours of free preschool.

Annual Income

During this step, you will indicate your income will help determine if your child may qualify for additional hours of free preschool.

Contact Information

During this step, you will be asked to provide an email, and an optional phone number to be contacted if there are any questions about your registration.

Relationship with Child 

During this step, you will be asked to identify if you are the child’s mother, father, or legal guardian.

Race and Ethnicity

During this step, you will be asked to indicate the race, ethnicity, and gender identity of your child so the program understands what children they are serving.

Select Providers 

• Search and browse participating providers. You can select up to your top ten providers and search them by address, name, or through map view. Not seeing results for providers, you may have selected?  This may be due to the cut-off dates in your school district. Reach out to your LCO (bit.ly/FindMyLCO) for additional support.
  • Entering the Universal Preschool Portal through a program link:  
    Some providers will send a “program link” for families to easily register with their program.  When families enter the Universal Preschool Portal through a “program link”, the site will show that program as the pre-selected first choice.  Families are encouraged to select additional programs.
• Program Selections: Families should select between 5 and 10 programs (unless you are submitting an application after August 1, at which point we will limit your selections 2 programs in a selected status). These can be from the same provider or across many providers.  While 98% of applicants were matched to their first or second choice in the program’s first year, multiple provider selections increase the likelihood of a first round match.  
• Program Ranking:  Families are asked to rank selected programs from 1st choice to 10th choice (or 1st and 2nd choice after August 1).  Program rank is used in the matching rounds to maximize the number of 1st choice selections for families.
• Continuity of Care & Pre Registration:: The Colorado Universal Preschool Program aims to create continuity of care between providers and families.  When families  register within the Pre-Registration process, they are asked to select where the child is currently enrolled, where the child has a sibling enrolled with a provider, or a provider where a child has a parent as an employee.

Final Submission

You will be asked to sign a data sharing agreement to allow staff and providers access to the information you provide. You can read that at bit.ly/UPKDataSharing.

Once complete, you will receive an email confirming your registration was submitted.

Accepting a Preschool Match

Once you are matched with a preschool, you will receive a text or email to either accept or decline your match.

To view your child’s match status, log in to your Universal Preschool account at upk.colorado.gov, click on your child’s name and scroll to the bottom of the page to view their match status.

• When you see “MATCHED” status, you can accept your matched program and provider.
• When you see “ACCEPTED” status, reach out to the provider to finalize your child’s enrollment.
• When you see “ENROLLED” status, your placement is finalized with the provider.

Note that your child’s placement is not confirmed until your provider has completed their enrollment process.

Declining a Preschool Match

If you were matched to one of your preferred provider preferences, but now would like to try and be matched to another, there’s a process for that. Before you can do so, login to your Universal Preschool account at upk.colorado.gov and click “deny your match.”

Note that denying your match will require you to restart the process all over again, and does not guarantee placement at the provider you want most.

1. Go to upk.colorado.gov
2. Login
3. From the dashboard select the child whose application you want to review update
4. Review your existing Providers and Programs to determine if you want to make any changes 

If you want to make changes:

1. Log back into your dashboard (if you hadn’t logged out of your previous session, you will need to refresh or log out and back in to ensure the changes take place)
   1. You will now notice a button that allows you to add providers, or
   2. You can now change the order preference by clicking the arrows next to the Provider name

What is Direct Enrollment

 Direct enrollment is the process a Provider and Family engages in to complete the matching process beginning August 1. The benefits of the direct enrollment process:

• Allows a family to work directly with a provider to complete the matching and enrollment process
• Designed to work in real-time so both families and providers can quickly achieve certainty

Is anything changing in the application?

Good news! As a family, your application experience is virtually unchanged. Two important notes are listed below: 

• For those families that submitted an application before August 1, you will notice that you will now be limited to having two providers in a selected status at any one time
• Additionally, we have given families the ability to withdraw an acceptance as long as the enrollment process has not been completed

Tips

TIP #1: Talk to Providers First
The best way to ensure a seamless process is to make sure you are speaking with providers before you make and submit your selections.

TIP #2: Review and Update Your Application
If you haven’t completed enrollment with a Provider, make sure you are regularly checking your dashboard to ensure you are completing all necessary steps.

TIP #3: Need Help? Contact Your LCO
If you are having difficulty finding a provider, please reach out to your Local Coordinating Organization (bit.ly/FindMyLCO) for additional support.

What Do LCOs Do?

• LCOs are your main point of contact for all things Universal Preschool.
• LCOs work to support families and child care providers who want to participate within your community.
• LCO staff members  available to help answer your questions, provide you with additional resources, and more. 
• LCOs can assist you in completing an application for Colorado Universal Preschool, locate a provider in your area, update your registration when things change, and provide a connection to other local early childhood resources in your community.

How Do I Find My LCO? 

• If you don’t know who your LCO is, we have a tool on our website that can help!
• Visit the bit.ly/FindMyLCO of our website.
• Click on the blue box that says “Find My LCO.”
• Find your county and/or school district on the spreadsheet that pops up.

• Your LCO’s name and contact information can be viewed there.

   

How do I pre-register with my known provider for continuity of care?

4 Steps: 

1. Login to upk.colorado.gov or create an account if using a unique “provider link”. 
2. Complete the first registration questions 
3. Find your known provider, or if your provider sends a direct link, ensure they are pre-selected and ranked as your first choice. 
4. Affirm that for your 1st selected provider one of the following applies
   1. Your child is currently enrolled 
   2. Your child has a sibling enrolled with the provider. 
   3. Your child has a parent or guardian employed with the provider.

📹 Watch This Short How To Video

Are there additional resources for funding?

Please see the family support programs website for additional resources for you and your family.

Is my child eligible based on their birthday? 

Look up your child’s birthday and school district to see if they are eligible for Colorado Universal Preschool on this new UPK Age Eligibility Lookup Tool. You can also search for your school district based on your county and zip-code.  

Should my 3 year old register for UPK?

• Not this year. Please use your child’s birthday and school district to see if verify eligibility dates with UPK Age Eligibility Lookup Tool. 
• If you you find your child’s birthday is “ineligible”, please reach out to your LCO to find other preschool services that may be available in your school district or by other providers through bit.ly/FindMyLCO. 
• Note: Preschool aged children with an Individualized Education Program (IEP) are eligible for universal preschool funding and will be placed by their Special Education Administrative Unit (AU) or school district.
• Note: This school year, school districts will resume primary registration for state funding 3-year-old programs through their targeted 3-year-old program. If your child is more than one year away from being eligible for kindergarten, please reach out to your provider of choice for potential preschool services.   
   

General Application Enrollment Dates

All families can apply to Colorado Universal Preschool starting February 29, 2024. The general application will be open to all families, whether they qualify for the pre-registration enrollment, or are new to Colorado Universal Preschool. A few key timeline notes below:

• Families who have completed and submitted an application by April 20, 2024 will be eligible for this initial round of matching
• A second round of matching is scheduled for July 2024 for any families not registered by April 20, 2024 or for families who were not successfully matched during the initial round

Pre-Registration and Individualized Education Programs (IEP) Timelines 

Enrollment Phase: Pre-Registration 
Pre-Registration is a new, focused effort to provide continuity of care for families with children already enrolled, children with siblings already enrolled, or children of an employee at a participating universal preschool provider.

As a reminder, from February 29 to March 28, 2024 only those families that meet the continuity of care, employee, or sibling priority criteria outlined in our pre-registration enrollment guidelines will be matched to providers. Below is further detail about next steps and timelines related to the pre-registration process:

• April 3: Continuity of Care  Match announcement. Families who have completed and submitted an application and identified themselves as pursuing continuity of care, will receive a notification of their matches on April 3, 2024.
• April 20: Family deadline for first standard matching round. If a family is not successfully matched during the initial pre-registration period may still be eligible for matching during the April matching round noted above, if they have other providers identified in their registration.

Enrollment Phase: Individualized Educational Programs (IEP)

• Matching for students with IEPs is occurring on a rolling basis, beginning the third week in March 2024. As part of this process, Students are matched to programs based on the placement made by their AU (Administrative Unit).  Please reach out to your AU for placement updates.