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CDEC Memo Series

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CDEC Memo Series 

The Colorado Department of Early Childhood (CDEC) Memo Series is designed to streamline and clarify CDEC policies and expectations of county partners and contracted entities. There are two types of memos, which communicate the time sensitivity and importance of the policy and/or expectation: Operation and Information. Each memo type is described below or download the Memo Series Overview

Note: The Memo Series may NOT be used to change, create, replace or waive any state or federal law or regulation/rule.

An Operation Memo (OM) provides detailed instructions for counties or other contracted entities to operationalize new or existing state law, state rule, federal law or federal regulation. OMs provide  guidance to counties or other contracted entities on how to apply a statute or rule. However, OMs do not expand or create statutory or regulatory obligations , and are not legal advice. Instead, they are intended to help resolve conflicting practices or interpretations of a statute or rule. If a county or other contracted entity has a specific legal question, they should always consult their legal counsel. OMs may be used to inform counties or other contracted entities how CDEC will measure performance compliance and may cover administrative issues such as documentation, reporting, and database functionality. OMs help ensure clear and uniform administration of CDEC-supervised programs across counties and contracted entities.

Operation memos are active for up to three years, with an implementation and expiration date included on the header of each memo; after three years, they are archived and then re-issued if necessary. 

UPK Operation Memos

Memo #Memo TitleIssue DateExpiration DateKeywords
OM-UPK-2024-0001UPK Quality Standards 2024-2025May 31, 2024July 1, 2027Universal Preschool, quality standards
OM-UPK-2023-0001UPK Quality Standards 2023-24

 

April 5, 2023

July 1, 2025Universal preschool, quality standards
OM-UPK-2023-0002Infant and Toddler WaiverSeptember 11, 2023n/ainfant, toddler, waiver, Universal preschool, waiver-based exception, under-3-years-old

Finance Operation Memos

Memo #Memo TitleIssue DateExpiration DateKeywords
OM-CFO-2024-0001State Fiscal Year 2024-25 CCCAP County Allocations6/24/20246/30/2025County Allocation, Financial Services
OM-CFO-2023-0001State Fiscal Year 2023-24 CCCAP County Allocations

 

July 28, 2023

June 30, 2024County Allocation, Financial Services

CCCAP Operation Memos

Memo #Memo TitleIssue DateExpiration DateKeywords
OM-CCCAP-2024-0002CCCAP State-Established Licensed Provider Daily Reimbursement RatesJune 17, 2024July 31, 2027State-Established, Licensed, Provider, Daily, Tiered, Reimbursement, Rate
OM-CCCAP-2024-0001July 1st County Entry Level ChangesMay 13, 2024June 30, 2027Colorado Child Care Assistance Program, CCCAP, Entry Levels, Federal Poverty Levels, Stimulus
OM-CCCAP-2023-0006

Child Care Assistance Program 

Performance Measures and Reports 

November 20, 2023

November 19, 2026

Colorado Child Care Assistance Program, Department of Early Childhood, Measures, Performance, Program Integrity, Monitoring, Timely, Accuracy

OM-CCCAP-2023-005Revised CCCAP Application &
Redetermination Forms
June 2, 2023Until SupersededCCCAP, Application, Redetermination, Forms
OM-CCCAP-2023-0004Qualified Exempt Provider Rule
Changes - Group Sizes
June 13, 2023June 30, 2026Group Sizes, Ratio, Qualified Exempt, Provider, Non-Relative Provider, Relative
Provider, Unrelated, CCCAP
OM-CCCAP-2023-0003Colorado Child Care Assistance
Program 7.1.2023 Rule Changes
June 13, 2023July 1, 2026Colorado Child Care Assistance Program, CCCAP, Rules
OM-CCCAP-2023-0002Contracting With Another County
To Support The Administration Of CCCAP
April 4, 2023March 31, 2026CCCAP, Contracts, Agreements, MOU, Administration
OM-CDEC-2023-0001Timely Processing for CCCAP Applications and Re-determinations

 

Feb. 10, 2023

Feb. 10, 2026CCCAP, Timely Processing, Application, Re-determination
OM-CDEC-2022-0004Revised CCCAP State-Established
Licensed Provider Daily Reimbursement
Rates
Sept. 26, 2022Sept. 30, 2024School-Age, State-Established, Licensed, Provider, Daily, Tiered, Reimbursement,
Rate
OM-CDEC-2022-0001Revised CCCAP Application &
Redetermination Forms
July 19, 2022Until SupersededCCCAP, Application, Redetermination, Form
OM-ECL-2022-0004Revised CCCAP RulesJuly 1, 2022July 1, 2025CCCAP, Rules
OM-ECL-2022-0005Colorado Child Care Assistance
Performance Measures and Monitoring
June 30, 2022June 30, 2025CCCAP, Department of Early Childhood, Measures, Performance, Program Integrity, Monitoring, Timely, Accuracy
OM-ECL-2022-001CCCAP Stimulus Strategy ActivitiesJune 6, 2022July 1, 2025CCCAP, Stimulus, ARPA, CRRSA, CCDF
OM-ECL-2022-0003Colorado Child Care Assistance
Program Memorandum of Understanding
June 1, 2022June 30, 2025CCCAP, Department of Early Childhood, Memorandum of Understanding (MOU)
OM-ECL-2021-0010Instructions for the use of the
Attendance Tracking System (ATS) Waiver
Dec. 20, 2021Dec. 20, 2024Attendance Tracking System, CCCAP, Manual Claim, Reimbursement, Payment
OM-ECL-2021-0009CCCAP Quality Improvement Expenditures Through TANF Block GrantNov. 19, 2021Nov. 19, 2024CCCAP, Quality Improvement, TANF, Child Care Assistance Program, TANF
Transfer
OM-ECL-2021-0008Implementation of CCCAP State Tax Intercept FunctionalitySept. 15, 2021Until SupersededCCCAP
OM-ECL-2021-0007Implementation of 7/1/21 Parent Fee Formula ChangesJuly 1, 2021Sept. 30, 2023CCCAP, Parent Fee, Formula, Rule
OM-ECL-2021-004Child Support Exemption for CCCAPJune 11, 2021Until SupersededCCCAP, Child Support Exemptions, Good Cause, Counties, Child Care Assistance Program
OM-ECL-2021-003Electronic Colorado Works Child Care Referral FormMay 24, 2021Until SupersededCCCAP, Child Care, Referral, Colorado Works
OM-ECL-2020-004Additional Guidance on Child Care for School-Age ChildrenAug. 21, 2020Aug. 21, 2023CCCAP, Child Care, Authorize, Schedule, Rule, School-Age Children, Remote
Learning
OM-ECL-2020-003Child Care for School-Age ChildrenAug. 11, 2020Aug. 11, 2023CCCAP, Child Care, Authorize, Schedule, Rule, School-Age Children

Archived UPK Operation Memos

Memo #Memo TitleIssue DateExpiration DateKeywords
  

 

 

  

Archived CCCAP Operation Memos

Memo #Memo TitleIssue DateExpiration DateKeywords
  

 

 

  

An Operation Memo (OM) provides detailed instructions for counties or other contracted entities to operationalize new or existing state law, state rule, federal law or federal regulation. OMs provide  guidance to counties or other contracted entities on how to apply a statute or rule. However, OMs do not expand or create statutory or regulatory obligations , and are not legal advice. Instead, they are intended to help resolve conflicting practices or interpretations of a statute or rule. If a county or other contracted entity has a specific legal question, they should always consult their legal counsel. OMs may be used to inform counties or other contracted entities how CDEC will measure performance compliance and may cover administrative issues such as documentation, reporting, and database functionality. OMs help ensure clear and uniform administration of CDEC-supervised programs across counties and contracted entities.

Operation memos are active for up to three years, with an implementation and expiration date included on the header of each memo; after three years, they are archived and then re-issued if necessary.  

UPK Operation Memos

Memo #Memo TitleIssue DateExpiration DateKeywords
OM-UPK-2024-0001UPK Quality Standards 2024-2025May 31, 2024July 1, 2027Universal Preschool, quality standards
OM-UPK-2023-0001UPK Quality Standards 2023-24

 

April 5, 2023

July 1, 2025Universal preschool, quality standards
OM-UPK-2023-0002Infant and Toddler WaiverSeptember 11, 2023n/ainfant, toddler, waiver, Universal preschool, waiver-based exception, under-3-years-old

Finance Operation Memos

Memo #Memo TitleIssue DateExpiration DateKeywords
OM-CFO-2024-0001State Fiscal Year 2024-25 CCCAP County Allocations6/24/20246/30/2025County Allocation, Financial Services
OM-CFO-2023-0001State Fiscal Year 2023-24 CCCAP County Allocations

 

July 28, 2023

June 30, 2024County Allocation, Financial Services

CCCAP Operation Memos

Memo #Memo TitleIssue DateExpiration DateKeywords
OM-CCCAP-2024-0002CCCAP State-Established Licensed Provider Daily Reimbursement RatesJune 17, 2024July 31, 2027State-Established, Licensed, Provider, Daily, Tiered, Reimbursement, Rate
OM-CCCAP-2024-0001July 1st County Entry Level ChangesMay 13, 2024June 30, 2027Colorado Child Care Assistance Program, CCCAP, Entry Levels, Federal Poverty Levels, Stimulus
OM-CCCAP-2023-0006

Child Care Assistance Program 

Performance Measures and Reports 

November 20, 2023

November 19, 2026

Colorado Child Care Assistance Program, Department of Early Childhood, Measures, Performance, Program Integrity, Monitoring, Timely, Accuracy

OM-CCCAP-2023-005Revised CCCAP Application &
Redetermination Forms
June 2, 2023Until SupersededCCCAP, Application, Redetermination, Forms
OM-CCCAP-2023-0004Qualified Exempt Provider Rule
Changes - Group Sizes
June 13, 2023June 30, 2026Group Sizes, Ratio, Qualified Exempt, Provider, Non-Relative Provider, Relative
Provider, Unrelated, CCCAP
OM-CCCAP-2023-0003Colorado Child Care Assistance
Program 7.1.2023 Rule Changes
June 13, 2023July 1, 2026Colorado Child Care Assistance Program, CCCAP, Rules
OM-CCCAP-2023-0002Contracting With Another County
To Support The Administration Of CCCAP
April 4, 2023March 31, 2026CCCAP, Contracts, Agreements, MOU, Administration
OM-CDEC-2023-0001Timely Processing for CCCAP Applications and Re-determinations

 

Feb. 10, 2023

Feb. 10, 2026CCCAP, Timely Processing, Application, Re-determination
OM-CDEC-2022-0004Revised CCCAP State-Established
Licensed Provider Daily Reimbursement
Rates
Sept. 26, 2022Sept. 30, 2024School-Age, State-Established, Licensed, Provider, Daily, Tiered, Reimbursement,
Rate
OM-CDEC-2022-0001Revised CCCAP Application &
Redetermination Forms
July 19, 2022Until SupersededCCCAP, Application, Redetermination, Form
OM-ECL-2022-0004Revised CCCAP RulesJuly 1, 2022July 1, 2025CCCAP, Rules
OM-ECL-2022-0005Colorado Child Care Assistance
Performance Measures and Monitoring
June 30, 2022June 30, 2025CCCAP, Department of Early Childhood, Measures, Performance, Program Integrity, Monitoring, Timely, Accuracy
OM-ECL-2022-001CCCAP Stimulus Strategy ActivitiesJune 6, 2022July 1, 2025CCCAP, Stimulus, ARPA, CRRSA, CCDF
OM-ECL-2022-0003Colorado Child Care Assistance
Program Memorandum of Understanding
June 1, 2022June 30, 2025CCCAP, Department of Early Childhood, Memorandum of Understanding (MOU)
OM-ECL-2021-0010Instructions for the use of the
Attendance Tracking System (ATS) Waiver
Dec. 20, 2021Dec. 20, 2024Attendance Tracking System, CCCAP, Manual Claim, Reimbursement, Payment
OM-ECL-2021-0009CCCAP Quality Improvement Expenditures Through TANF Block GrantNov. 19, 2021Nov. 19, 2024CCCAP, Quality Improvement, TANF, Child Care Assistance Program, TANF
Transfer
OM-ECL-2021-0008Implementation of CCCAP State Tax Intercept FunctionalitySept. 15, 2021Until SupersededCCCAP
OM-ECL-2021-0007Implementation of 7/1/21 Parent Fee Formula ChangesJuly 1, 2021Sept. 30, 2023CCCAP, Parent Fee, Formula, Rule
OM-ECL-2021-004Child Support Exemption for CCCAPJune 11, 2021Until SupersededCCCAP, Child Support Exemptions, Good Cause, Counties, Child Care Assistance Program
OM-ECL-2021-003Electronic Colorado Works Child Care Referral FormMay 24, 2021Until SupersededCCCAP, Child Care, Referral, Colorado Works
OM-ECL-2020-004Additional Guidance on Child Care for School-Age ChildrenAug. 21, 2020Aug. 21, 2023CCCAP, Child Care, Authorize, Schedule, Rule, School-Age Children, Remote
Learning
OM-ECL-2020-003Child Care for School-Age ChildrenAug. 11, 2020Aug. 11, 2023CCCAP, Child Care, Authorize, Schedule, Rule, School-Age Children

Archived UPK Operation Memos

Memo #Memo TitleIssue DateExpiration DateKeywords
  

 

 

  

Archived CCCAP Operation Memos

Memo #Memo TitleIssue DateExpiration DateKeywords
  

 

 

  
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CDEC is committed to informing partners, communities and families of opportunities to participate in the development and revisions of rules or statewide implementation plans. Visit the CDEC Rulemaking and Rules Advisory Council website for meeting information, agendas, rules packages and opportunities for engagement and participation.

Questions?

Contact the Department of Early Childhood:

Phone: 1-800-799-5876

Fax: 303-866-4453

cdec_communications@state.co.us