The Colorado Department of Early Childhood (CDEC) Memo Series is designed to streamline and clarify CDEC policies and expectations of county partners and contracted entities. There are two types of memos, which communicate the time sensitivity and importance of the policy and/or expectation: Operation and Information. Each memo type is described below or download the Memo Series Overview here.
Note: The Memo Series may NOT be used to change, create, replace or waive any state or federal law or regulation/rule.
- Operation Memo
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An Operation Memo (OM) provides detailed instructions for counties or other contracted entities to operationalize new or existing state law, state rule, federal law or federal regulation. OMs provide guidance to counties or other contracted entities on how to apply a statute or rule. However, OMs do not expand or create statutory or regulatory obligations , and are not legal advice. Instead, they are intended to help resolve conflicting practices or interpretations of a statute or rule. If a county or other contracted entity has a specific legal question, they should always consult their legal counsel. OMs may be used to inform counties or other contracted entities how CDEC will measure performance compliance and may cover administrative issues such as documentation, reporting, and database functionality. OMs help ensure clear and uniform administration of CDEC-supervised programs across counties and contracted entities.
Operation memos are active for up to three years, with an implementation and expiration date included on the header of each memo; after three years, they are archived and then re-issued if necessary.
UPK Operation Memos
Memo # Memo Title Issue Date Expiration Date Keywords OM-UPK-2023-0001 UPK Quality Standards 2023-24 April 5, 2023
July 1, 2025
Universal preschool, quality standards OM-UPK-2023-0002 Infant and Toddler Waiver September 11, 2023 n/a infant, toddler, waiver, Universal preschool, waiver-based exception, under-3-years-old
Finance Operation MemosMemo # Memo Title Issue Date Expiration Date Keywords OM-CFO-2023-0001 State Fiscal Year 2023-24 CCCAP County Allocations July 28, 2023
June 30, 2024
County Allocation, Financial Services
CCCAP Operation MemosMemo # Memo Title Issue Date Expiration Date Keywords OM-CCCAP-2023-005 Revised CCCAP Application &
Redetermination FormsJune 2, 2023 Until Superseded CCCAP, Application, Redetermination, Forms OM-CCCAP-2023-0004 Qualified Exempt Provider Rule
Changes - Group SizesJune 13, 2023 June 30, 2026 Group Sizes, Ratio, Qualified Exempt, Provider, Non-Relative Provider, Relative
Provider, Unrelated, CCCAPOM-CCCAP-2023-0003 Colorado Child Care Assistance
Program 7.1.2023 Rule ChangesJune 13, 2023 July 1, 2026 Colorado Child Care Assistance Program, CCCAP, Rules OM-CCCAP-2023-0002 Contracting With Another County
To Support The Administration Of CCCAPApril 4, 2023 March 31, 2026 CCCAP, Contracts, Agreements, MOU, Administration OM-CDEC-2023-0001 Timely Processing for CCCAP Applications and Re-determinations Feb. 10, 2023
Feb. 10, 2026
CCCAP, Timely Processing, Application, Re-determination OM-CDEC-2022-0004 Revised CCCAP State-Established
Licensed Provider Daily Reimbursement
RatesSept. 26, 2022 Sept. 30, 2024 School-Age, State-Established, Licensed, Provider, Daily, Tiered, Reimbursement,
RateOM-CDEC-2022-0001 Revised CCCAP Application &
Redetermination FormsJuly 19, 2022 Until Superseded CCCAP, Application, Redetermination, Form OM-ECL-2022-0004 Revised CCCAP Rules July 1, 2022 July 1, 2025 CCCAP, Rules OM-ECL-2022-0005 Colorado Child Care Assistance
Performance Measures and MonitoringJune 30, 2022 June 30, 2025 CCCAP, Department of Early Childhood, Measures, Performance, Program Integrity, Monitoring, Timely, Accuracy OM-ECL-2022-001 CCCAP Stimulus Strategy Activities June 6, 2022 July 1, 2025 CCCAP, Stimulus, ARPA, CRRSA, CCDF OM-ECL-2022-0003 Colorado Child Care Assistance
Program Memorandum of UnderstandingJune 1, 2022 June 30, 2025 CCCAP, Department of Early Childhood, Memorandum of Understanding (MOU) OM-ECL-2021-0010 Instructions for the use of the
Attendance Tracking System (ATS) WaiverDec. 20, 2021 Dec. 20, 2024 Attendance Tracking System, CCCAP, Manual Claim, Reimbursement, Payment OM-ECL-2021-0009 CCCAP Quality Improvement Expenditures Through TANF Block Grant Nov. 19, 2021 Nov. 19, 2024 CCCAP, Quality Improvement, TANF, Child Care Assistance Program, TANF
TransferOM-ECL-2021-0008 Implementation of CCCAP State Tax Intercept Functionality Sept. 15, 2021 Until Superseded CCCAP OM-ECL-2021-0007 Implementation of 7/1/21 Parent Fee Formula Changes July 1, 2021 Sept. 30, 2023 CCCAP, Parent Fee, Formula, Rule OM-ECL-2021-004 Child Support Exemption for CCCAP June 11, 2021 Until Superseded CCCAP, Child Support Exemptions, Good Cause, Counties, Child Care Assistance Program OM-ECL-2021-003 Electronic Colorado Works Child Care Referral Form May 24, 2021 Until Superseded CCCAP, Child Care, Referral, Colorado Works OM-ECL-2020-004 Additional Guidance on Child Care for School-Age Children Aug. 21, 2020 Aug. 21, 2023 CCCAP, Child Care, Authorize, Schedule, Rule, School-Age Children, Remote
LearningOM-ECL-2020-003 Child Care for School-Age Children Aug. 11, 2020 Aug. 11, 2023 CCCAP, Child Care, Authorize, Schedule, Rule, School-Age Children
Archived UPK Operation MemosMemo # Memo Title Issue Date Expiration Date Keywords
Archived CCCAP Operation MemosMemo # Memo Title Issue Date Expiration Date Keywords - Information Memo
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An Information Memo (IM) provides important information for counties or other state designated agencies, that is strictly informational and timely. Examples include announcements of grants that counties may apply for, posting of a Request for Proposal, a canceled webinar or training, etc.
UPK Information Memos
Memo # Memo Title Issue Date Expiration Date Keywords IM-HEAD START-2023-0001 Head Start and Universal Preschool
Collaboration Funding GuidanceSeptember 11, 2023 n/a Head Start, Universal Preschool, UPK
CCCAP Information MemosMemo # Memo Title Issue Date Expiration Date Keywords Administrative Disqualification Hearing (ADH) Waiver Update
August 28, 2023
July 19, 2024
Intentional Program Violation (IPV), Administrative Disqualification Hearing (ADH), Colorado Works (CW), Adult Financial (AF), Colorado Child Care Assistance Program (CCCAP), Supplemental Nutrition Assistance Program (SNAP), Waiver
IM-CCCAP-2023-04 CHATS Release Training August 7, 2023 August 7, 2023 CCCAP, CHATS, Training IM-CCCAP-2023-0003 County Child Care Assistance Program Allocation Transfer Process June 15, 2023 May 31, 2024 CCCAP, Allocation transfer, Buys/Sells, County MOE Colorado Child Care Assistance Program & Universal Preschool Colorado Collaboration Updates
May 31, 2023
June 1, 2024
Colorado Child Care Assistance Program, CCCAP, Universal Preschool Program, UPK IM-CDEC-2022-0003 CHATS/ACSES Interface Changes Nov. 18, 2022 Nov. 18, 2023 CHATS, ACSES, Child Support, CCCAP
Archived UPK Information MemosMemo # Memo Title Issue Date Expiration Date Keywords
Archived CCCAP Information MemosMemo # Memo Title Issue Date Expiration Date Keywords IM-CDEC-2023-0001 CCCAP Rule Public Comment Period
NoticeMarch 9, 2023
March 19, 2023
CCCAP, Rules, Public Comment IM-ECL-2022-0002 CCCAP Impact of Child Support
Services Application Fee ChangesMay 6, 2022 May 6, 2023 CCCAP, Child Support Services, Application Fee IM-ECL-2022-0003 County Child Care Assistance
Program Allocation Transfer ProcessMay 31, 2022 June 30, 2023 CCCAP, Allocation transfer, Buys/Sells, County MOE
CDEC is committed to informing partners, communities and families of opportunities to participate in the development and revisions of rules or statewide implementation plans. Visit the CDEC Rulemaking and Rules Advisory Council website for meeting information, agendas, rules packages and opportunities for engagement and participation.
Questions? Contact the Department of Early Childhood:
Phone: 1-800-799-5876
Fax: 303-866-4453
cdec_communications@state.co.us