The Colorado Department of Early Childhood (CDEC) Memo Series is designed to streamline and clarify CDEC policies and expectations of county partners and contracted entities. There are two types of memos, which communicate the time sensitivity and importance of the policy and/or expectation: Operation and Information. Each memo type is described below or download the Memo Series Overview here.
Note: The Memo Series may NOT be used to change, create, replace or waive any state or federal law or regulation/rule.
- Operation Memo
An Operation Memo (OM) provides detailed instructions for counties or other contracted entities to operationalize new or existing state law, state rule, federal law or federal regulation. OMs provide guidance to counties or other contracted entities on how to apply a statute or rule. However, OMs do not expand or create statutory or regulatory obligations , and are not legal advice. Instead, they are intended to help resolve conflicting practices or interpretations of a statute or rule. If a county or other contracted entity has a specific legal question, they should always consult their legal counsel. OMs may be used to inform counties or other contracted entities how CDEC will measure performance compliance and may cover administrative issues such as documentation, reporting, and database functionality. OMs help ensure clear and uniform administration of CDEC-supervised programs across counties and contracted entities.
Operation memos are active for up to three years, with an implementation and expiration date included on the header of each memo; after three years, they are archived and then re-issued if necessary.
CCCAP Operation Memos
Memo # Memo Title Issue Date Expiration Date Keywords OM-CDEC-2023-0001 Timely Processing for CCCAP Applications and Re-determinations
Feb. 10, 2023
Feb. 10, 2026
CCCAP, Timely Processing, Application, Re-determination OM-CDEC-2022-0004 Revised CCCAP State-Established
Licensed Provider Daily Reimbursement
Sept. 26, 2022 Sept. 30, 2024 School-Age, State-Established, Licensed, Provider, Daily, Tiered, Reimbursement,
OM-CDEC-2022-0001 Revised CCCAP Application &
July 19, 2022 Until Superseded CCCAP, Application, Redetermination, Form OM-ECL-2022-0004 Revised CCCAP Rules July 1, 2022 July 1, 2025 CCCAP, Rules OM-ECL-2022-0005 Colorado Child Care Assistance
Performance Measures and Monitoring
June 30, 2022 June 30, 2025 CCCAP, Department of Early Childhood, Measures, Performance, Program Integrity, Monitoring, Timely, Accuracy OM-ECL-2022-001 CCCAP Stimulus Strategy Activities June 6, 2022 July 1, 2025 CCCAP, Stimulus, ARPA, CRRSA, CCDF OM-ECL-2022-0003 Colorado Child Care Assistance
Program Memorandum of Understanding
June 1, 2022 June 30, 2025 CCCAP, Department of Early Childhood, Memorandum of Understanding (MOU) OM-ECL-2021-0010 Instructions for the use of the
Attendance Tracking System (ATS) Waiver
Dec. 20, 2021 Dec. 20, 2024 Attendance Tracking System, CCCAP, Manual Claim, Reimbursement, Payment OM-ECL-2021-0009 CCCAP Quality Improvement Expenditures Through TANF Block Grant Nov. 19, 2021 Nov. 19, 2024 CCCAP, Quality Improvement, TANF, Child Care Assistance Program, TANF
OM-ECL-2021-0008 Implementation of CCCAP State Tax Intercept Functionality Sept. 15, 2021 Until Superseded CCCAP OM-ECL-2021-0007 Implementation of 7/1/21 Parent Fee Formula Changes July 1, 2021 Sept. 30, 2023 CCCAP, Parent Fee, Formula, Rule OM-ECL-2021-004 Child Support Exemption for CCCAP June 11, 2021 Until Superseded CCCAP, Child Support Exemptions, Good Cause, Counties, Child Care Assistance Program OM-ECL-2021-003 Electronic Colorado Works Child Care Referral Form May 24, 2021 Until Superseded CCCAP, Child Care, Referral, Colorado Works OM-ECL-2020-004 Additional Guidance on Child Care for School-Age Children Aug. 21, 2020 Aug. 21, 2023 CCCAP, Child Care, Authorize, Schedule, Rule, School-Age Children, Remote
OM-ECL-2020-003 Child Care for School-Age Children Aug. 11, 2020 Aug. 11, 2023 CCCAP, Child Care, Authorize, Schedule, Rule, School-Age Children
- Information Memo
An Information Memo (IM) provides important information for counties or other state designated agencies, that is strictly informational and timely. Examples include announcements of grants that counties may apply for, posting of a Request for Proposal, a canceled webinar or training, etc.
CCCAP Information Memos
Memo # Memo Title Issue Date Expiration Date Keywords IM-CDEC-2022-0003 CHATS/ACSES Interface Changes Nov. 18, 2022 Nov. 18, 2023
CHATS, ACSES, Child Support, CCCAP
IM-ECL-2022-0003 County Child Care Assistance
Program Allocation Transfer Process
May 31, 2022 June 30, 2023 CCCAP, Allocation transfer, Buys/Sells, County MOE IM-ECL-2022-0002 CCCAP Impact of Child Support
Services Application Fee Changes
May 6, 2022 May 6, 2023 CCCAP, Child Support Services, Application Fee
CDEC is committed to informing partners, communities and families of opportunities to participate in the development and revisions of rules or statewide implementation plans. Visit the CDEC Rulemaking and Rules Advisory Council website for meeting information, agendas, rules packages and opportunities for engagement and participation.
Questions? Contact the Department of Early Childhood: