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CDEC Memo Series

The Colorado Department of Early Childhood (CDEC) Memo Series is designed to streamline and clarify CDEC policies and expectations of county partners and contracted entities. There are two types of memos, which communicate the time sensitivity and importance of the policy and/or expectation: Operation and Information. Each memo type is described below or download the Memo Series Overview here

Note: The Memo Series may NOT be used to change, create, replace or waive any state or federal law or regulation/rule.

 

Operation Memo

An Operation Memo (OM) provides detailed instructions for counties or other contracted entities to operationalize new or existing state law, state rule, federal law or federal regulation. OMs provide  guidance to counties or other contracted entities on how to apply a statute or rule. However, OMs do not expand or create statutory or regulatory obligations , and are not legal advice. Instead, they are intended to help resolve conflicting practices or interpretations of a statute or rule. If a county or other contracted entity has a specific legal question, they should always consult their legal counsel. OMs may be used to inform counties or other contracted entities how CDEC will measure performance compliance and may cover administrative issues such as documentation, reporting, and database functionality. OMs help ensure clear and uniform administration of CDEC-supervised programs across counties and contracted entities.

Operation memos are active for up to three years, with an implementation and expiration date included on the header of each memo; after three years, they are archived and then re-issued if necessary. 

UPK Operation Memos

Memo # Memo Title Issue Date Expiration Date Keywords
OM-UPK-2023-0001 UPK Quality Standards 2023-24

April 5, 2023

July 1, 2025

Universal preschool, quality standards
OM-UPK-2023-0002 Infant and Toddler Waiver September 11, 2023 n/a infant, toddler, waiver, Universal preschool, waiver-based exception, under-3-years-old


Finance Operation Memos

Memo # Memo Title Issue Date Expiration Date Keywords
OM-CFO-2023-0001 State Fiscal Year 2023-24 CCCAP County Allocations

July 28, 2023

June 30, 2024

County Allocation, Financial Services


CCCAP Operation Memos

Memo # Memo Title Issue Date Expiration Date Keywords
OM-CCCAP-2023-005 Revised CCCAP Application &
Redetermination Forms
June 2, 2023 Until Superseded CCCAP, Application, Redetermination, Forms
OM-CCCAP-2023-0004 Qualified Exempt Provider Rule
Changes - Group Sizes
June 13, 2023 June 30, 2026 Group Sizes, Ratio, Qualified Exempt, Provider, Non-Relative Provider, Relative
Provider, Unrelated, CCCAP
OM-CCCAP-2023-0003 Colorado Child Care Assistance
Program 7.1.2023 Rule Changes
June 13, 2023 July 1, 2026 Colorado Child Care Assistance Program, CCCAP, Rules
OM-CCCAP-2023-0002 Contracting With Another County
To Support The Administration Of CCCAP
April 4, 2023 March 31, 2026 CCCAP, Contracts, Agreements, MOU, Administration
OM-CDEC-2023-0001 Timely Processing for CCCAP Applications and Re-determinations

Feb. 10, 2023

Feb. 10, 2026

CCCAP, Timely Processing, Application, Re-determination
OM-CDEC-2022-0004 Revised CCCAP State-Established
Licensed Provider Daily Reimbursement
Rates
Sept. 26, 2022 Sept. 30, 2024 School-Age, State-Established, Licensed, Provider, Daily, Tiered, Reimbursement,
Rate
OM-CDEC-2022-0001 Revised CCCAP Application &
Redetermination Forms
July 19, 2022 Until Superseded CCCAP, Application, Redetermination, Form
OM-ECL-2022-0004 Revised CCCAP Rules July 1, 2022 July 1, 2025 CCCAP, Rules
OM-ECL-2022-0005 Colorado Child Care Assistance
Performance Measures and Monitoring
June 30, 2022 June 30, 2025 CCCAP, Department of Early Childhood, Measures, Performance, Program Integrity, Monitoring, Timely, Accuracy
OM-ECL-2022-001 CCCAP Stimulus Strategy Activities June 6, 2022 July 1, 2025 CCCAP, Stimulus, ARPA, CRRSA, CCDF
OM-ECL-2022-0003 Colorado Child Care Assistance
Program Memorandum of Understanding
June 1, 2022 June 30, 2025 CCCAP, Department of Early Childhood, Memorandum of Understanding (MOU)
OM-ECL-2021-0010 Instructions for the use of the
Attendance Tracking System (ATS) Waiver
Dec. 20, 2021 Dec. 20, 2024 Attendance Tracking System, CCCAP, Manual Claim, Reimbursement, Payment
OM-ECL-2021-0009 CCCAP Quality Improvement Expenditures Through TANF Block Grant Nov. 19, 2021 Nov. 19, 2024 CCCAP, Quality Improvement, TANF, Child Care Assistance Program, TANF
Transfer
OM-ECL-2021-0008 Implementation of CCCAP State Tax Intercept Functionality Sept. 15, 2021 Until Superseded CCCAP
OM-ECL-2021-0007 Implementation of 7/1/21 Parent Fee Formula Changes July 1, 2021 Sept. 30, 2023 CCCAP, Parent Fee, Formula, Rule
OM-ECL-2021-004 Child Support Exemption for CCCAP June 11, 2021 Until Superseded CCCAP, Child Support Exemptions, Good Cause, Counties, Child Care Assistance Program
OM-ECL-2021-003 Electronic Colorado Works Child Care Referral Form May 24, 2021 Until Superseded CCCAP, Child Care, Referral, Colorado Works
OM-ECL-2020-004 Additional Guidance on Child Care for School-Age Children Aug. 21, 2020 Aug. 21, 2023 CCCAP, Child Care, Authorize, Schedule, Rule, School-Age Children, Remote
Learning
OM-ECL-2020-003 Child Care for School-Age Children Aug. 11, 2020 Aug. 11, 2023 CCCAP, Child Care, Authorize, Schedule, Rule, School-Age Children


Archived UPK Operation Memos

Memo # Memo Title Issue Date Expiration Date Keywords
   

 

 

 


Archived CCCAP Operation Memos

Memo # Memo Title Issue Date Expiration Date Keywords
   

 

 

 
Information Memo

An Information Memo (IM) provides important information for counties or other state designated agencies, that is strictly informational and timely. Examples include announcements of grants that counties may apply for, posting of a Request for Proposal, a canceled webinar or training, etc. 

UPK Information Memos

Memo # Memo Title Issue Date Expiration Date Keywords
         
IM-HEAD START-2023-0001 Head Start and Universal Preschool
Collaboration Funding Guidance
September 11, 2023 n/a Head Start, Universal Preschool, UPK
         


CCCAP Information Memos

Memo # Memo Title Issue Date Expiration Date Keywords

IM-OES-2023-0001

Administrative Disqualification Hearing (ADH) Waiver Update

August 28, 2023

July 19, 2024

Intentional Program Violation (IPV), Administrative Disqualification Hearing (ADH), Colorado Works (CW), Adult Financial (AF), Colorado Child Care Assistance Program (CCCAP), Supplemental Nutrition Assistance Program (SNAP), Waiver

IM-CCCAP-2023-04 CHATS Release Training August 7, 2023 August 7, 2023 CCCAP, CHATS, Training
IM-CCCAP-2023-0003 County Child Care Assistance Program Allocation Transfer Process June 15, 2023 May 31, 2024 CCCAP, Allocation transfer, Buys/Sells, County MOE

IM-CCCAP-2023-0002

Colorado Child Care Assistance Program & Universal Preschool Colorado Collaboration Updates 

May 31, 2023

June 1, 2024 

Colorado Child Care Assistance Program, CCCAP, Universal Preschool Program, UPK
IM-CDEC-2022-0003 CHATS/ACSES Interface Changes Nov. 18, 2022 Nov. 18, 2023

CHATS, ACSES, Child Support, CCCAP


Archived UPK Information Memos

Memo # Memo Title Issue Date Expiration Date Keywords
   

 

 

 


Archived CCCAP Information Memos

Memo # Memo Title Issue Date Expiration Date Keywords
IM-CDEC-2023-0001 CCCAP Rule Public Comment Period
Notice

March 9, 2023

March 19, 2023

CCCAP, Rules, Public Comment
IM-ECL-2022-0002 CCCAP Impact of Child Support
Services Application Fee Changes
May 6, 2022 May 6, 2023 CCCAP, Child Support Services, Application Fee
IM-ECL-2022-0003 County Child Care Assistance
Program Allocation Transfer Process
May 31, 2022 June 30, 2023 CCCAP, Allocation transfer, Buys/Sells, County MOE

CDEC is committed to informing partners, communities and families of opportunities to participate in the development and revisions of rules or statewide implementation plans. Visit the CDEC Rulemaking and Rules Advisory Council website for meeting information, agendas, rules packages and opportunities for engagement and participation. 

Questions? Contact the Department of Early Childhood:

Phone: 1-800-799-5876
Fax: 303-866-4453

cdec_communications@state.co.us